Meeting Room Furniture Guide: How to Spec a Room That Works

April 30, 2026

Meeting rooms get used more than almost any other space in an office — and they're the space clients see first. Getting the furniture right matters more than most people budget for.

Start with the table: size determines everything

The rule of thumb: allow 600mm of table width per person for comfortable seating. A 4-person meeting room needs a table at least 1,200mm wide. A 10-person boardroom needs at least 3,000mm.

Standard meeting table dimensions by room capacity:

4 person: 1,200 × 800mm or 1,200mm diameter round
6 person: 1,800 × 900mm
8 person: 2,400 × 1,000mm
10 person: 3,000 × 1,100mm
12–14 person: 3,600–4,200 × 1,200mm

Table height: fixed vs height-adjustable

Standard meeting table height is 720mm. This works for seated meetings. If you want standing collaboration or hybrid sit-stand meetings, a height-adjustable meeting table is worth the investment — but they're substantially more expensive and add mechanical complexity. For most rooms, fixed at 720mm is correct.

Chairs: match the duration and the room

Not every meeting room needs a task chair. Match the seating to how long meetings typically run:

Under 1 hour (huddle rooms, quick meetings): 4-leg stacking chair. Durable, easy to reconfigure, cost-effective.
1–3 hours (standard meeting rooms): Mid-back meeting chair with armrests. Comfort matters over this duration.
3+ hours (boardrooms, workshops): High-back executive chair with full lumbar support and adjustability.

AV furniture and cable management

This is where most meeting room fitouts fall apart. The screen goes in, the cables don't, and you end up with a nest of HDMI leads across the table.

Plan for cable management from the start:

Floor boxes or cable ports in the table top (1 per 2 seats minimum)
Power and data to at least 2 points per side of the table
If wall-mounting a screen, ensure the cable route is planned before the wall is finished

The mistake most businesses make

Buying chairs that don't stack. In a room that doubles as a training space or workshop, you need to be able to move furniture. Non-stacking chairs make that nearly impossible. Check stackability before ordering.

Acoustic treatment

A glass-walled meeting room with hard surfaces is a sound disaster. Acoustic panels on at least one wall make a substantial difference to call quality and speech intelligibility. This is often overlooked and almost always regretted when omitted.